Sports Complex Task Force

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The Sports Complex Task Force completed its assigned duties in mid-2016, and was dissolved on February 21, 2017.  The Task Force's final report and recommendations were forwarded to the City Council and the Recreation and Park Commission for further study and discussion.

Function

Advise the City Council on the following:

  • Define needs for sports complex (with no assumption that one single facility or a dispersed facility is necessarily the right approach).
  • Explore desirable locational characteristics of a facility or facilities.
  • Explore and identify potential candidate sites or general geographic areas of interest.
  • Explore and make recommendations on amounts and funding options/mechanisms for capital and maintenance.
  • Make recommendations to the City Council on next steps of implementation of recommendations (e.g. solicit proposals, additional analysis needed, etc.).  
    

Additional Information

Resolution Establishing the Sports Complex Task Force.

The Sports Complex Task Force presented their findings and recommendations to the City Council at the City Council meeting of July 19, 2016:

The Sports Complex Task Force completed its assigned duties in mid-2016. The Task Force's final report and recommendations were forwarded to the City Council and the Recreation and Park Commission for further study and discussion.

On February 7, 2017, the City Council approved a Proclamation thanking the members of the Sports Complex Task Force for their service.

On February 21, 2017, the City Council received a final status report on the work completed by the Sports Complex Task Force and formally disbanded the Task Force.

 

Request for Qualifications

On November 8, 2018, the City of Davis released a Request for Qualifications to solicit firms to conduct a financial and market demand analysis to determine the economic impact for a multi-use sport facility in Davis. The deadline to submit proposals is Wednesday, November 28, 2018 by 5:00 pm.

Questions received by the City in regards to the RFQ include the following:

  1. Does the City of Davis require firms to provide a technical approach to the project in the proposal?

The City is not requiring a technical approach to the project as part of the proposal.

      2.  If not, will the decision to hire be made purely based on past performance and experience?

The selected firm will be rated on the content and structure of the qualifications proposal and criteria that has been identified for the interview process.  Once a firm is selected, a more detailed discussion will occur to develop a more refined scope of work and consultant services fee.

      3.  Will the City be considering firms from out of state?

The City of Davis does have a local vendor preference but it does not preclude out of the region or out of state consultants from being selected.  The Parks & Community Services Department has worked with several out of state consultant teams in the past.

      4.  Are there any key milestones that will impact the timing of completion of the study?

 There is no specific milestones for this project at this time.  The project timeline will be negotiated with the selected firm.

      5.  Does the City have a set budget for the assignment?

  There is no set budget for this project at this time.  The consultant services fee will be negotiated with the selected firm.

      6.  Does the City have a desired timeline for completion of the study?

There is not a specific timeline set by Council, however, this project was one of their top 7 goals that were identified during their recent retreat. Spring 2019 is tentatively being targeted.

      7.  Is the City focusing at this time on a single site for which 4 different concepts would be developed and analyzed, or will the study be evaluating and creating costs and concepts for multiple potential sites?  If there are multiple potential sites, can the City share those locations at this time?

There are specific sites the Sports Complex Task Force explored and those sites are identified in the supplemental reports above.  At this point, the City does not want to limit its focus exclusively on any one site, and is more interested in determining whether there is better sustainability with one large complex as compared to multiple smaller complexes throughout the City.

      8.  Can you provide a bit more information on the type and level of public outreach that the City anticipates this project will include?  For example, is more community surveying desired?  Would you envision hosting community workshops or other events to solicit participation and input in developing concepts?  Are you looking for innovative ways to engage the community?

We are unsure as to the additional community surveying component, but the City is interested in additional community workshops/events (similar to that which is occurring with the Davis Downtown Plan).  The City Council is interested in maintaining the momentum of this project while the community sports organization continue their efforts to organize themselves.

       9.  The RFQ requests a project list not exceeding one page that demonstrates qualifications and experience.  Given the limited amount of space allowed, does the City simply expect a listing of projects by name and location to be included in this element of the submittal?

Yes, a general listing would be fine and then that experience and projects can be expanded upon if invited to continue in the interview phase.