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Recreation Program Forms & Handouts

City of Davis Gender Equity Policy and Procedure

The City of Davis Parks and Community Services is committed to non-discrimination and inclusivity that extends to youth competitive sports programming. For more information see the Gender Equity Policy, Notification Procedure, Grievance Procedure and the Complaint Form below.

ePACT Digital Emergency Forms

City of Davis Parks and Community Services Department uses a software program called ePACT Network. This is an easy-to-use system that replaces the need for paper emergency and medical forms. With ePACT, you only need to do it once. If something changes, update your ePACT record and rest assured that we receive the update automatically. Each camp is equipped with a tablet that has access to the ePACT forms at a moment’s notice. You need to receive an initial email invitation or confirmation from the City of Davis. Once you complete the information we will receive it! To make changes to your records login at: www.epactnetwork.com

Families that have previously used the software will need to reconfirm their account information in order for participants to attend camp. New families will receive an invite to create their account in early May. Families are required to update or complete their account in ADVANCE of camps starting to avoid any delay in their participants from checking in at camp. No paper versions will be accepted.

How to ADD/CHANGE your child's pick up list:

Login to your account.
Click the "My ePACT" in the top blue header.
Click on your child's name. A box should open, click on "City of Davis" under your child's Organizations.
Scroll to the bottom of the page to find the "Emergency Contacts" then click on the "Edit" button.
Scroll between the Emergency Contact and Pick-up List section to determine where you are going to add or remove a person. Click on the GREEN button to add a new person.
Enter the first name, last name, select skip email. Enter the primary phone number and select the type of phone (mobile or land). Click Save.
Scroll to the bottom and click Save again, This will take you back to the main page for your child. You should now see the added person in the pick up section. Once you see this, the camp should have the updated information as well!

Digital Permission Slips and Emergency Contact Forms - ePACT

This year, the City of Davis Parks and Community Services Department is using ePACT Network. This is an easy-to-use system, that replaces our old paper emergency and medical forms. In the past, we’ve asked you to submit paper forms for each session your child was participating in, but no more! With ePACT, you only need to do it once. If something changes, update your ePACT record and rest assured that the we receive the update automatically.

The highlights:

Information is easy to access for when we need it.
We can better support our campers in any situation, from illness to evacuation to notifying families of a delayed arrival due to traffic.
ePACT is HIPAA compliant so you know your families' information is secure.
Families only have to fill out the forms once, unless information changes.
Families can upload an image of their child so camp staff can match the data to the child.

Invitations to create your account will be sent out via email. Please complete your information BEFORE camp begins! The Summer Handbook will be sent separately on June 1.

Concussion and Head Injury Information

Pursuant to Article 2.5 (commencing with Section 124235) of Chapter 4 of Part 2 of Division 106 of the Health and Safety Code, before an athlete may participate in any City of Davis Parks and Community Services sanctioned activity, the athlete and his or her parent/guardian must review and execute this Concussion and Head Injury Information Sheet (CHIS). The CHIS is good for one calendar year.

Concussion and Head Injury Information Sheet

Fee Subsidy Scholarship Program

What is the fee subsidy/scholarship program?

The City of Davis allocates funds each year to help offset the cost of City recreation programs for income eligible households. Those who qualify receive a scholarship amount to apply towards program fees. Families with the lowest incomes will be granted subsidies first.

The Fee Subsidy/Scholarship application is now available. To be considered for a scholarship award prior to the first Summer Registration date, applications and supporting documentation must be submitted by Thursday, February 29 by 5:00 p.m., Applications received after will still be considered; however, awards are not guaranteed prior to Summer Registration.

How do I apply for a fee subsidy/scholarship?

To apply for a fee subsidy/scholarship, simply download the application below. Complete the application and submit with supporting documents one of the following ways:

Email to: registration@cityofdavis.org
Drop off to: Drop box in City Hall Parking lot, 23 Russell Blvd., Davis CA 95616
Mail to: Parks & Community Services Department, 23 Russell Blvd., Davis CA 95616 (office doors lock at 4:00 p.m.)

Fee Subsidy/Scholarship Application

Fee Subsidy/Scholarship Application (Spanish)

If you have questions regarding use of your Fee Subsidy/Scholarship, please contact the Parks and Community Services office at 530-757-5626 (option 2).

Americans With Disabilities Act

In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Davis shall not discriminate against qualified individuals with disabilities on the basis of disability in its programs, services or activities. Complaints that a program, service, facility or activity of the City is not accessible to persons with disabilities should be directed to the City of Davis ADA Coordinator.

For more information on the City's ADA Notice and Grievance Policy and Procedure

To access the City's ADA Grievance Form or contact the ADACoordinator@cityofdavis.org

Quality Assurance

It is our goal to provide our customers with high quality recreation programs, events and activities. We take great pride in helping to make your experience with us an enjoyable one. If you feel the course description was misrepresented in any way, please contact us and share your concerns and suggestions for improvement. If you or your family member attends the entire first class or activity and finds the program was misrepresented, you may submit a Quality Assurance form no later than 24 hours after the first class meeting. Upon receiving the completed form, staff may arrange for one of the following:

Receive a program or activity transfer, at no additional expense, with any remaining balance credited to the customer's account;
Receive a full credit of equal value on the customer's account that can be applied to any other activity in the future;
Refund to credit card (if payment was made with credit card);
Refund by direct mail within 4 weeks (if payment was made with cash or check);

Quality Assurance refunds or customer credits are not guaranteed and will not be given after the second class meeting. Quality Assurance refunds are not valid for event ticket sales, excursions, one-day specialty programs, sports leagues, daily or seasonal passes or facility rentals.

Quality Assurance Form

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