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Rentals - Facilities, Fields, and Parks

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Facility Rentals

Davis offers a variety of indoor rental facilities.  If you would like to schedule a facility tour, please make an appointment with the Facility Coordinator at 530-757-5664. To check on the availability of a facility, please call the Registration office at 530-757-5626 (option 2). 

Davis has a wide variety of outdoor venues for picnics and special events. To check the availability of a park and submit a request for a picnic permit, click on our Online Registration System or for all other park uses such as special events, outdoor weddings, concerts, athletic events, sports tournaments, festivals and/or parades see the applications below.

Applications:

Fees Effective September 1:

 Rental Information:

 House Rules:

Facility Rental Applications are accepted at the Parks and Community Services office during business hours. A completed application along with a refundable cleaning/damage deposit are required to reserve a facility. Facility rental applications are accepted a minimum of 30 days in advance, and a maximum of 24 months in advance. No dates will be held or reserved without payment of the deposit. Know the date and times of your event, including time for setup and clean-up. If times are uncertain due to advanced reservation, overestimate time to be safe - you can adjust your reservation up to 30 days in advance.

Liability Insurance Requirements

The City of Davis reserves the right to require insurance for any rentals of City facilities depending upon event, activity or facility being used. Additionally, the City of Davis requires liability insurance coverage for:

  • All field rentals
  • Facility rentals
  • Picnic area rentals that include alcohol or water access
  • Commercial bounce houses (bounce house companies typically provide the coverage)
  • Stages

The general liability and endorsement certificates must name the City of Davis, its agents, directors, employees and volunteers as additional insured on the policy. All events with alcohol must include Liquor Liability coverage. Certificates and endorsements must be received 15 days prior to the rental date or rental may not be granted. General liability per occurrence minimum is $2M.

The certificate holder must include: City of Davis, its agents, directors, employees and volunteers / 23 Russell Blvd. / Davis, CA 95616.

The City of Davis, its agents, directors, employees and volunteers should be listed on the Endorsement page.

Members of the public can purchase one-day, special event liability coverage for events held in City of Davis facilities and property. Bounce house coverage is not available. If you would like a quote please contact YCPARMIA at 530-666-4456 or visit http://ycparmia.org/special.htm

Set Final Time and Pay Fees.

30 days prior to your event all fees are due and reserved times must be confirmed. Included with your rental fees will be a cleaning/damage deposit which is refundable as long as the facility is left clean and undamaged at the end of your event.

Cancellation Policy.

If the reservation is canceled less than 90 days in advance, the rental fee up to the amount of the deposit is forfeited. Cancellations made less than 30 days will forfeit the whole rental fee.

Turn in floor plans and work out last minute details.

Floor plans are due to the City 30 days prior to the reservation (Veterans' Memorial Center and the Senior Center). For any last minute changes or questions regarding set up, event planning, or available equipment or special services, please call our office.

The day of your event:

Arrive at the facility at the scheduled start time of your rental (remember, no items may be dropped off prior to this time). At the Veterans Memorial Center and Senior Center a facility staff member will ask you to review and sign a copy of the cleaning/damage form. At staffed buildings, facility staff will be present in the building to assist you, if needed.

At the end of your event, you must end by the indicated time. Clean-up involves returning the building to the condition it was at your arrival - this may include cleaning and putting away furniture, picking up trash, sweeping, and other similar tasks. You may be responsible for cleaning other areas of the building used by your group, such as the lobby and entrance areas. Basic cleaning equipment and supplies are provided. At the Veterans Memorial Center and Senior Center staff will put away the tables and chairs.

When approved, cleaning deposit refunds are issued within 3 to 4 weeks.

Picnic Area Reservations

Picnic Area reservations are available online. Click on our Online Registration System and scroll down to Picnic Rentals, Pool Cabanas and Rental Information. Some picnic areas are subject to the Open Container Ordinance, which prohibits open containers of alcoholic beverages in certain areas.

Please note: Barbecues may only be set up on paved or non-landscaped (dirt, decomposed granite) areas. If you bring glass containers (bottles, jars), we ask that you take them with you when you leave.

You may not bring motor vehicles into the park without a pre-purchased Drive on Paved Path Permit. Vehicles are not permitted on turf or grass surfaces. Bounce Houses are not allowed without a pre-purchased Bounce House Permit and insurance on file.

Athletic Fields

The City of Davis has many athletic fields for baseball, softball, soccer and other sports available for reservation. Note that grass on athletic fields is not mowed to competitive heights. Please call 530-757-5626 for more information about athletic field reservations. Reservations made 30 days prior to use is requested. Fields with lights have an additional light fee when lights are used.

Playfields Park

This facility is the City of Davis' premier sports facility. There is a snack bar, two softball fields, one baseball fields, and an all weather soccer field. The ball fields require prep at an additional cost. This facility is great for company picnics and softball tournaments. Don't forget to check out the Playfields Park Conditions of Use.

Maintenance of Sports Fields

The City of Davis manages 29 sports fields over 22 sites.  These facilities are in high demand and used throughout the year.  To ensure their playability and condition over time, they may be closed intermittently for maintenance.

Inclement Weather FAQ’s

Why are the fields sometimes closed?

Fields may be closed because of wet weather, to undertake maintenance (e.g. end of season turf maintenance), to undertake urgent repairs (e.g. repair broken irrigation or field damage from unauthorized use) or other works, including special events.

Why close fields when it rains?

Playing on fields that are wet causes major damage that can force fields to be closed for long periods of time.  Closing wet fields prevents this damage and ensures that fields can be used more over the long-term.  Wet and damaged fields also present safety issues for participants.  Safety is our #1 priority for users.

Why do some fields remain closed when it STOPS raining – even if the sun is out?

Some fields require many days of continuous dry weather to return to normal.  All fields have different characteristics, such as soil type and drainage capacity and recover from rain at different rates.  Some fields may feel dry but may still be wet underneath.  For sports that use the infields and outfields, though the infields may appear dry and usable, the outfield may pose safety issues and thus the field will remain closed.

How does the City decide which fields are open and closed?

Decisions are based upon inspections, weather conditions and field characteristics.  Our staff members inspect the fields to determine which are kept open and which are closed.  If fields are closed, follow up inspections continue until all are opened. Playfields artificial soccer field will remain open throughout inclement weather with the exception of lightning.

Which fields are inspected?

Parks Maintenance personnel try to assess all parks turf areas, including multipurpose and sports fields, when inclement weather is present.  Neighborhood parks are not always inspected for this purpose, but if athletic fields are closed, then neighborhood park turf areas are closed as well.

When are field inspections conducted?

During the week, inspections are conducted in the afternoon, usually by 2PM.  We wait until the end of the day to assess fields, to allow for the best possible decision about usability.  A field that is closed in the morning may potentially be open in the afternoon.  The earlier the decision is made about field status, the greater the chance the field will be closed.

Why can’t sports groups decide whether a field is open?

The City is best placed to inspect fields because it is responsible for managing risks associated with use of open space including ensuring fields are safe.  Staff will consider the impact of closures equitably.  City staff has the technical expertise to assess wet fields and can communicate in a timely way with all users.

As a parent or participant, how can I find out if the fields are open for games/practice?

e-Notifications are sent out when the status of the fields change. You can sign up for inclement weather field conditions and toad hollow dog park e-notifications on the City’s website, you will receive one email when the field closure begins and one email when the fields reopen. The representative of each sport user group, or the manager of any adult sport league is welcome to contact the Recreation Coordinator that oversees the allocation of fields. Field updates will also be posted on the City’s website by 2PM Monday-Friday.

To find information on field closures, please visit www.cityofdavis.org, click on “Departments” in the blue services box and choose “Parks and Community Services”.